/Step by Step Guide to Checking Students’ Attendance using QR Codes
qr-code-attendance-system

Step by Step Guide to Checking Students’ Attendance using QR Codes

As the saying goes, everything happening around us begins with an idea. This is what actually happened when I decided to come up with an innovative way of checking the students’ attendance in my classroom at General Emilio Aguinaldo National High School in Imus City. 

Last July 2018,I was about to print his attendance form when I realized that the printer was not working. While figuring out what to do, I decided to do some research and suddenly thought of using the QR (Quick Response) code as the means of checking the attendance of the students.

general-emilio-aguinaldo-national-high-school-qr-attendance-control (1)
general-emilio-aguinaldo-national-high-school-qr-attendance-control (3)
general-emilio-aguinaldo-national-high-school-qr-attendance-control (5)
general-emilio-aguinaldo-national-high-school-qr-attendance-control (4)

To my excitement, I decided to post it on Facebook and to my surprise, it gathered so many likes, shares and comments, not just from teachers but also from so many people who thought that this was actually a great idea and an innovation that could help the teachers and somehow improve the way teachers track attendance in the classroom.  

I checked my Android phone for the possibility of finding an app that could check the attendance using QR codes. In my search, I found a very simple yet effective app called the QR Attendance Control. This app scans the QR codes when the students log in and saves the folder in Excel format. 

If you are wondering, how I did it? Here is the simply DIY Guide on creating an attendance control using the QR code scanner. 

Step by step Procedure of QR Code Attendance System 

For Teachers

Download QR ATTENDANCE CONTROL on Android Google Play.

 

Download the BAR CODE SCANNER as advised by the QR ATTENDANCE CONTROL.

 Open the App and start Scanning

 

 Press SCAN and put the students’ QR codes inside the box and wait for it to beep.

 

 

CONTINUOUS SCANNING: The app made a recent update and added Continuous Scanning. This makes scanning QR codes faster with only a single tap on the Scan Button. Make sure to ENABLE that option. Before Scanning make sure that Arrival is ticked. Although optional, Teachers can tick the DEPARTURE to before students leave the room.

 

EXPORTING .CSV FILE

Click On the TOOL icon on the lower left and click on EXPORT

 

  QR Attendance Control will default the Date as the file name which can be replaced by the teacher in charge. 

  Once saved, go to your FILE FOLDER and click on INTERNAL FOLDER

 

            

 Click the QR ATTENDANCE CONTROL folder and click on the File Name. These files can be transferred to your laptop/desktop via Bluetooth for consolidation.

  

 

 How to a CREATE a QR Code for Students

ONLINE

Open your Internet browser and type in www.qr-code-generator.com . Choose TEXT and write the name of your Student, Grade Level and Section (if any). Once done, click on CREATE QR CODE. Each student must have their own unique code for scanning.

Save the QR Code or students can take a photo and save it on their phone. Printing the QR code is the most recommended.

OFFLINE

Open your Internet browser and copy the link below of the QR CODE STUDIO. Once

Link:  https://www.tec-it.com/en/download/free-software/qrcode-studio/Download.aspx

Once downloaded successfully, you can type the information on the green space and QR code will automatically be generated even when there is no internet connection. Save and print.

I hope that one day a personalized app would be made where it would be what every teachers needs such as sending a notification to parents, exporting it straight to SF-2 which is the proper attendance format of the Department of Education and more. 

Though a lot are still skeptical about this innovation, specially in Public Schools in the Philippines, I believe that this is a good start to what could become a great tool for teachers and schools in the future. As I said before, it started with an idea and believed that it was not going to end there.

 

Live interview with One News about the DIY Attendance System using QR Codes

Panahon TV Zero Waste Challenge: Paperless Classroom

Please follow and like us:
error